RESOURCES

Dealer Policy & Procedure

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SHIPPING POLICY

Imperial encourages all customers to use their own freight carriers for small parcel or truck shipments. If the customer prefers, Imperial can organize and ship orders using Imperial’s preferred carriers. Imperial will always ship using the most cost-effective method.

Note 1: Please be advised, these are only estimated costs and are subject to change at time of actual shipment. Prices do not include any special services other than lift-gate delivery and base shipping rates. If at the time order is placed any additional services are needed, they would be required to show on purchase order for a revised quoted rate.

Any special delivery request(s) other than the suggested quote will be for customer's account and would be at an additional cost (accessorial fees). Any additional services provided at time of shipment (ie. re-delivery), will be charged and billed to customer's account.

As the variables for each shipment can change (IE. increase in fuel surcharge, taxes, re-delivery charges, etc.), all rates are subject to an adjustment at time of shipment. Rates are never guaranteed as there are too many changing factors at the time of shipment. Carriers can opt to re-weigh a shipment and come up with different weights or a re-classification of product can be applied which can also adjust the rates.

Note 2: For basic curbside delivery the carrier is only obligated to provide product to the end of the truck. Every time a trucking company performs any sort of special service outside their normal duties, additional fees are usually accessed. The amount of these fees varies by provider and quite often can exceed the base cost of shipping. The most common of these services are as follows:

Liftgate: This is a service that assists the driver in loading or unloading his truck when a loading dock is not available. The Driver’s trailer is equipped with a hydraulic ramp that lowers to the ground. Lift Gate service is almost always billed on residential pickups or deliveries and in commercial pickup and deliveries where loading docks or forklifts are not available. Only a small percentage of the trucking company’s trailers are equipped with liftgates, so be sure to notify them of your need for one in advance. If lift-gate service is requested, driver will take it from the lift gate and it is usually left curbside (sometimes drivers will oblige and put it into a garage level but they are not required to do so). Placement of product is up to customer; carrier will just drop and go.

Residential Pickup or Delivery

Anytime a trucking company must pick up or deliver into a residential area a fee is charged. This is because in most cases the local laws restrict the size of delivery trucks causing the carrier to utilize a smaller truck to service a residential area. Smaller truck requirement equals less shipments per day picked up and delivered hence the fees are assessed to offset the carrier’s losses.

Carriers we offer:

- UPS
- FedEx
- DHL

RECEIVING GUIDELINES

On behalf of everyone here at Imperial, a division of H. Betti Industries, Inc., we thank you for your order!

The purpose of this page is to serve as instruction on the efficient receiving of your product. Your order is important to us and we want to ensure that it arrives in good condition so that you can start enjoying it right away. That said, loss and damages in transit happen on occasion. We want to be sure that, in the unfortunate event this occurs to your order, we can correct it as quickly and efficiently as possible and we need your help to do that.

For these reasons, it is crucial that you carefully inspect each piece of your order BEFORE accepting it and signing the Proof of Delivery (POD)

Avoiding Damage Claim Denials

As soon as your freight arrives please take the following steps:

1. Count the number of pieces to confirm the shipment matches your POD and packing list.
2. Inspect each piece for damages. Unpack and inspect contents whenever possible.
3. Mark your POD appropriately according to the following options.
• Complete, intact, undamaged shipments can be signed for without notation.
• Any shortage should be noted carefully on the POD and brought to the driver’s attention.
• Any superficial damages to the packaging or product may be accepted but must be NOTED on the POD before signing.
• Damages which are unacceptable or unrepairable on site should be refused to the carrier and not accepted. Write “Refused” on the POD.
• If for any reason you are unable to inspect the freight, mark the POD with “Subject to Inspection”. Understand that damage found will be considered concealed which may complicate or prevent the possibility of a claim later.

Should you locate damage AFTER the driver leaves with a signed POD, your damages will be considered CONCEALED DAMAGE. Effective 4/18/15 with NMFC Item 300135-A, all concealed damage claims must be reported to the carrier within FIVE business days from the date of delivery and in written/electronic form to the freight carrier. For this reason, concealed damages must be reported to your Imperial contact within THREE business days. At the carrier’s discretion, concealed damage claims may be denied or paid out at only a portion of the product value.

Please note, if concealed damage is not reported to the carrier within FIVE business days (Imperial contact within THREE business day), we will be unable to file the claim.

It is the receiver’s responsibility to check the outside of crates, packaging, and pallet condition for dents, holes, and tears and note details of any exception; this will help insure a good claim. The purpose of the delivery receipt is to record the facts at the time of delivery and certifies that the freight was received in good condition, unless exceptions were noted. With no exceptions noted, the carrier will be left under the impression that there was no question concerning the condition of the shipment and that the shipment was received in good condition. Please take note that the consignee is not justified in refusing a damaged shipment unless the product is totally damaged. If only partial damage or loss occurs, the consignee should accept the entire shipment and determine whether the damaged freight can be repaired and contact Imperial.

Failure to comply with these instructions may result in Imperial’s inability to file a claim or provide reimbursement for damaged goods. We appreciate your understanding and cooperation.

RETURN POLICY

All returns must be authorized by Imperial’s Customer Service Department. Any product can be returned for inspection; however, credits are typically issued for goods purchased within 15 Days and returned in "like new" condition. Products received that do not meet that criteria, will be returned back to the customer. A Customer Service Representative will call you to discuss product return options. All shipping costs are the responsibility of the customer.

RETURN MERCHANDISE AUTHORIZATION (RMA) FORM

To process a return for CREDIT, please complete the following:
     - Fill out RMA Form provided
     - Fax the completed form to (201) 288-8990 or E-mail it to [email protected].
     - Contact us if you have any questions about Account Information, 1-800-526-6261 ext. 93393:

RMA Form

*Returns without a RMA form will not be accepted and are subject to a $10.00 handling/processing fee.
*All returns are subject to a 15% restocking fee. Return Merchandise Authorizations expire 30 days from the date issued.

SHIPPING

Imperial International's standard shipping method for small parcel service is United Parcel Service (UPS). FedEx and DHL shipping service of small parcels is also available and can be selected during the checkout process. Larger truck shipments will ship using the most cost-effective method. Read more about our Shipping methods to understand all the options.

DAMAGED SHIPMENTS & SHORTAGES

All claims for shortage, damage, etc. must be made within THREE business days. Read our Receiving Guidelines to avoid damage claim denials.

CUSTOMER SERVICE CONTACT INFORMATION

Please contact our customer service department if you have questions or need assistance.

Email Address:   [email protected]
Phone Number:   1-800-526-6261 ext. 93393
Fax Number:   1-201-288-8990
Business Hours:   Monday through Fridays, 9am-4:30pm EST

Dealer FAQs

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Dealer Policy & Procedure

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